Associate Director of Admissions

Saint James School seeks to hire an Associate Director of Admissions. The Associate Director reports to the Director of Admissions and works with the Admission Office team to enroll mission-appropriate students by representing and promoting Saint James School to prospective students and families.

The Associate Director will work collaboratively to manage relationships with families as they progress through the application and enrollment processes and to market Saint James School to its internal and external constituents. He or she will establish and maintain excellent relationships with prospective, current, and past families; plan and coordinate admission-related events and travel; facilitate campus visits and conduct interviews; and travel domestically and internationally to promote the school. The Associate Director co-leads the school’s social media and online marketing efforts and manages regular and clear communication with all the school’s constituents.

This individual will reside on campus and engage as a full member of the school community, assisting with residential and athletic or extra-curricular activities.

A qualified candidate will have a bachelor’s degree and a minimum of three years of admission work, preferably at a boarding school. The Associate Director will have ability with and interest in data analytics and data-driven decision making; experience using social media and online marketing to promote schools; and outstanding verbal and written communication skills. He or she will be goal-oriented, able to work independently and as part of a team, and have the flexibility and skills to manage competing demands in a busy office. This individual will have strong interpersonal skills, an engaging personality, and sound judgment.

Founded by Bishop William Whittingham in 1842, Saint James School originally included a preparatory school and college. Today, the school serves approximately 230 students in grades eight through twelve. The Georgian-style campus sits on 672 acres of farmland containing a natural spring, fields, and streams. The campus lies five miles southwest of Hagerstown and is approximately 65 miles from both Baltimore and Washington, DC. The mission of Saint James is to prepare young men and women for academic success in college, and to challenge and inspire them to be leaders for good in the world. It seeks to do this within a small and familial residential community, which values the moral and spiritual development of its students.

To apply, please complete the online application and upload your resume and cover letter explaining your interest in and qualifications for this position, which begins as soon as appointment is made.

Development and Communications Associate

Full Time: 12 month, hourly position

Reports to: Director of Development

The Development and Alumni Relations Office at Saint James School in Hagerstown, Maryland, is seeking a Development and Communications Associate to report to the Director of Development, and support the Director of Communications and the Assistant Director of Development.

Position Duties and Responsibilities:

1.Database Entry and Maintenance. The Associate will assist with the confidential information management of the School’s donor database (Raiser’s Edge.) Tasks include: a) daily entry of donations to the School and preparation of gift receipts, b) entry and revision of constituent biographical information, and c) other tasks to be assigned.

2.Communications Support. The Associate will assist with social media postings, oversee the day-to-day maintenance of the website, assist with taking photos at school events, assist with drafting monthly e-newsletters, and maintain an inventory and assist with printing needs (stationery, envelopes, business cards, etc.)

3.Event Planning Support. The Associate will assist with the planning and management of School events. Duties include scheduling, planning menus, interaction and correspondence with vendors, tracking guest attendance, keeping event materials organized, and managing other administrative responsibilities required for successful event planning.

4.E-mail and Phone Inquiries. This employee will be responsible for answering and directing phone calls, responding to e-mail inquiries, and reaching out to various constituencies as needed.

5.Mail Assembly. The Associate will be responsible for compiling and assembling direct mail appeals, email solicitations, and other constituent correspondence.

6.General Administrative Duties. This includes, but is not limited to, office organization, filing, scheduling meetings, assembly and mailing of gift receipts and thank you letters, and ordering and picking up office supplies.

Requirements:

Bachelor’s Degree.

Competency in Microsoft Word and Excel, and working knowledge of the Microsoft Office suite.

Excellent written and oral communications skills, including standard business letter writing. Must be able to present information concisely and effectively, both verbally and in writing.

Strong organizational and project management skills with the ability to prioritize work assignments.

Excellent attention to detail and accuracy, particularly for data entry, proofreading, and editing.

A firm grasp of available social media tools and platforms, including a basic knowledge of social media tracking and analytics.

Must be highly professional, friendly, outgoing and considerate of others.

Excellent interpersonal skills, with a proven track record of building relationships is a must. A sense of humor is a plus.

Must be willing to work collaboratively and cooperatively with other staff members.

Must be willing to represent Saint James School and to serve as an effective ambassador for the School’s mission and programs, both in and outside of the office. Must be willing to greet and converse with visitors on a regular basis.

Familiarity with office procedures and equipment is expected and required.

Flexibility to work occasional night and weekend hours to assist with special events and phonathons is required.

The candidate selected must pass a criminal background check and hold a valid driver’s license.

Additional Qualifications:

Event planning and coordination experience is strongly preferred.

Experience in Independent Schools or non-profit organizations is preferred.

Previous experience with Raiser’s Edge database software is not required. However, the candidate must have the ability to enter information accurately, and with careful attention to detail.

Familiarity with Photoshop, InDesign or MS Publisher is a plus, but not required.

Other:

This position does not qualify for tuition remission.

The first six months of employment are probationary, after which performance is evaluated yearly.

Salary range $28K - $35K, commensurate with experience.

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