Assistant Director of Development & Alumni Relations

The Assistant Director of Development and Alumni Relations collaborates closely with his or her Development and Communications colleagues to encourage engagement and cultivate support for the school from alumni, parents, friends, and other constituents.

RESPONSIBILITIES:

Annual Giving: The Assistant Director will support the Director of Development and Alumni Relations in all efforts associated with the School’s Annual Fund. This includes cultivation and solicitation of Annual Fund gifts, planning and conducting fundraising solicitations, managing the School’s matching gift program, and using the School’s donor database to enter gifts and generate reports.

Alumni Relations: The Assistant Director is responsible for key areas of the School’s alumni outreach, including event planning and support for the Alumni Council and reunion classes. The Assistant Director recruits, trains, and supports volunteers, prepares newsletters and announcements, and communicates with alumni and other constituents. The Assistant Director also collaborates with his or her colleagues with donor stewardship and cultivation programs and events.

Event Planning: The Assistant Director plans and participates in a number of School and Alumni events, including (but not limited to) Alumni Weekend, the fall Donor Appreciation Dinner, the Headmaster’s Christmas Dinner, off-campus alumni events and receptions, and the Headmaster’s Garden Party.

Other: The Assistant Director assists the Communications Director in maintaining the content of the Giving and Alumni pages of the School’s website, and in preparing content for social media posts. The Assistant Director works with colleagues to maintain accurate constituent information in the donor database and on the School’s website and is responsible for generating accurate and timely reports from the database. The Assistant Director manages the use of fundraising software tools such as GiveCampus and ThankView and is expected to research and recommend new technologies which may be useful to the Saint James development program.

QUALIFICATIONS:

1. Bachelor’s degree required plus a minimum of two years of demonstrated, professional experience, and increased responsibility for a nonprofit organization, preferably in an Independent or Catholic school or in higher education. Prior alumni relations experience a plus.

2. Strong oral communication skills to address both internal and external audiences.

3. Excellent written communication skills including persuasive letters, newsletter articles, social media, miscellaneous correspondence, timelines, and reports.

4. Enthusiasm for developing, nurturing, and strengthening relationships, while creating opportunities for deeper engagement.

5. Experience with database programs strongly preferred.

6. Demonstrated experience managing all aspects of event planning.

7. Competency with Microsoft Office products (including Word, Excel, PowerPoint and Outlook). Proficiency with enterprise-level website administration and Blackbaud’s Raiser’s Edge a plus.

8. Extraordinary attention to detail, accuracy, and organizational skills.

9. Ability to maintain effectiveness in a busy office setting and willingness to function as a collaborative team member.

10. Ability to manage several projects at once and consistently meet deadlines.

11. Experience recruiting, motivating, supporting, and managing volunteers.

12. Willingness to work evenings and weekends as warranted by meetings, events or other department needs.

Qualified applicants should submit a cover letter, two writing samples, salary requirements, and resume to: Margaret McGuigan, mmmcguigan@stjames.edu. No phone calls. Applicants should apply by Dec 15, 2020, for best consideration.

Development Associate

Development Associate

Part-Time: 20 hours per week, 12 month position

Reports to: Director of Development

The Development and Alumni Relations Office at Saint James School in Hagerstown, Maryland, is seeking a part-time Development Associate to work as an integral part of the Development Team. The Development Team raises funds from individuals, foundations, and corporations to provide financial support to the school. The team also plans a variety of on- and off-campus events for alumni, parents, and friends of the school.

The Development Associate is responsible for providing administrative support, processing donations, updating database records, preparing acknowledgement letters, and facilitating other communications with the school’s internal and external constituents. He or she reports to the Director of Development and supports the Assistant Directors of Development.

Position Duties and Responsibilities:

• Database Entry and Maintenance. The Associate will assist with the confidential information management of the School’s donor database (Raiser’s Edge.) Tasks include a) daily entry of donations to the School and preparation of gift receipts, b) entry and revision of constituent biographical information, and c) other database management tasks as needed.
• Event Support. The Associate will assist with the planning of School events. Duties include scheduling, interaction and correspondence with vendors, tracking guest attendance, organizing event materials, and performing other administrative duties required for successful event planning.
• E-mail and Phone Inquiries. This employee will be responsible for answering and directing phone calls, responding to e-mail inquiries, and reaching out to various constituencies as needed.
• Mailing Support. The Associate will be responsible for compiling and assembling direct mail appeals, stewardship mailings, and other constituent correspondence.
• General Administrative Duties. This includes, but is not limited to, office organization, filing, scheduling meetings, assembly and mailing of gift receipts and thank you letters, and ordering and picking up office supplies.

Qualifications

• Associate’s degree required; Bachelor’s degree strongly preferred.
• Excellent computer skills, including competency in Microsoft Office. Any experience with development software is a plus.
• Excellent attention to detail.
• Strong organizational skills and ability to handle multiple responsibilities.
• Excellent interpersonal and communications skills.
• Must be willing to work collaboratively and cooperatively with other staff members. A sense of humor is a plus.
• Must be highly professional, friendly, outgoing and considerate of others.
• Ability to take initiative, function independently and exercise good judgment.
• Prior experience in a professional environment, especially in a development role, preferred.

Other:

• This position does not qualify for tuition remission.
• The first six months of employment are probationary, after which performance is evaluated yearly.
• Salary commensurate with experience.

To Apply:

Qualified applicants should submit a cover letter and resume to Margaret McGuigan at mmmcguigan@stjames.edu. No phone calls. Applicants should apply by Dec 15, 2020, for best consideration.

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